Hosting a Town Hall meeting

Town halls are a one-to-many experience. Focus stays primarily on presenters and shared content while attendees watch. By default, attendee cameras and mics will be turned off when they join a town hall. However, attendees can still engage through other apps and services, like Q&A, where they can post or respond to questions during the event. Town Halls do not require attendees to register ahead of time.

To schedule a Town Hall meeting:

1. In the Teams app, choose Calendar, select the drop down from "New Meeting", and then select "Town hall".

Fill in the basic info:

1. Enter the title, start and end dates, and description.

Scroll down to the next set of options.

Choose Event Group information:

1. Co-organizers - People that help organize the event.
2. Presenters - People that will be speaking at the event.
3. Event Access:
   1. Public - Open to anyone.
   2. Your Organization - Only available to MVCC faculty, staff, and students.
   3. People and groups - Only invite people may join.
4. Attendees - Add people and groups you want to invite and send an email regarding the event.

Scroll down.

Customize the attendee experience by choosing:

1. Manage what attendees see.
2. Allow an attendance report.
3. Allow Q&A

Make your Town Hall meeting available:

1. Select "Save".
2. Select "Publish".
3. Share your link with attendees or post online.