Hosting a Teams Meeting

Learning the basics:

It is extremely important to become familiar with the location of the commonly used features of Teams meetings.

1. Audio settings - Set both your microphone and speaker.
   1. Click the icon once to mute yourself. I diagonal line will appear through the Mic when you are muted.
2. Camera settings - Select the icon to turn your camera on or choose the drop down to choose which camera to use.
3. Screen share - Select this icon and choose a screen to begin broadcasting your screen to the rest of the attendees.
4. Chat - Used for send messages or other important meeting information via chat.
5. People - Select this icon to view who has joined the meeting. From here you can also mute or kick attendees.

How attendees join:

Attendees that are from Moraine Valley will join into the room and not be placed into a lobby first by default.

1. You will receive notifications in the meeting that an attendee is trying to join.
   1. Select "Admit" and the attendee will automatically join.

2. To require all attendees to join the lobby first
   1. Open Settings:
      1. Choose "More".
      2. Choose "Settings".
      3. Select "Meeting Options".
   2. Select "Who can bypass the lobby?"
      1. Choose "Only organizers and co-organizers".

Additional features:

Once you have become familiar with the basics, you will want to move on to learn other important features included with Teams meetings.

1. Record - Recordings will be saved to your Microsoft Streams. You can make the videos public or set permissions so only specific people may view them. Also, once you begin recording, the audio will be transcribed automatically.
   1. To begin recording a meeting, select "More", then "Record and transcribe", and then "Start recording".
   2. To stop recording, select "More", then "Record and transcribe", and then "Stop recording".

2. Rooms -  Breakout rooms will allow you to create additional meeting rooms that attendees can break off into for separate conversations.
   1. Select "Rooms"
   2. A new windows will appear.
      1. Choose the number of rooms you will need to create.
      2. Choose to automatically or manually assign attendees to the breakout rooms.
      3. Select "Create rooms".
   3. Use the "Assign participants" to move attendees into rooms.
   4. Select the + icon to create additional rooms, the speaker icon to make an announcement to all attendees, the trash can to delete all rooms, or the settings for additional options including allowing participants to rejoin the room.
   5. Optional: You can rename the groups by hovering over the group, choose the three dot icon, and select "Rename".

Have fun!

1. Raise - Raise your hand to let other know you would like to speak.
2. React - Choose fun emojis to play during a meeting. Give presenters an ovation!
3. View - Choose the video arrangement for everyone.
   1. The default settings is "Grid"
   2. Together mode features fun classrooms, amphitheater, and conference rooms to use for your meetings!