Web Conference Etiquette

Overview

Information

Participation 

• Announce yourself when you join a meeting. It can be awkward to hear the “someone-just-joined” ding followed by silence.  

• Speak clearly and towards your microphone. Avoid turning your head while speaking.  

• Focus on the meeting. Avoid staring at your phone, tablet, etc. 

• Do not eat while in the meeting. It is distracting both to see and/or hear 

• Do not interrupt other people or attempt to speak over them. Multiple people speaking in a virtual room makes it difficult to understand anyone 

Background Noise 

• Mute your microphone if you are not speaking

• Silence your mobile devices. Turn off all notifications and set your ringers to silent. 

• Do not shuffle papers or type on the keyboard. Everything can be heard by the other participants.  

• If you are connecting with two devices (computer and phone), ensure that audio is only enabled on one of the devices or one is muted. 

Video Quality 

• Avoid having bright lights such as windows or a lamp in the background. These will become overly bright during the meeting. 

• Make sure your background is professional and work appropriate. This applies to both the physical surroundings and the activities taking place 

• Place the camera so that you are lit from the front and at a height that is as close to eye level as possible. 

• If you are using a phone as your camera, keep it steady. Small movements become wild swaying back and forth for others. 

Additional Resources

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